Box Sync Folder

Sync folders can be created by the account owner or Team admin at the Qbox Web Dashboard or on the Qbox Explorer: To create a Sync folder at the Qbox Web Dashboard: Sign into your account at the Qbox website Select Sync folder tab, and click the ‘New Folder’ button to create the folder. If Create Sync Folders Read More ». Sign In to Your Account Email Address. 7 By default, Box Sync only syncs your root folder on UT Box. You can select additional folders to sync by logging into the UT Box web application and for each folder your want to sync select the 'More Options' button, then 'More Actions', then select 'Sync'. See also: Box, Software. You can now save and move existing files and folders to the 'Box Sync' folder. Only files in this folder will be backed up to central, so move important files here and make a habit of saving to this folder instead of your 'My Documents' and 'Desktop' folders. You may notice orange and blue icons appearing next to your documents as you do so.

BoxSkip to end of metadataGo to start of metadataBox Sync Folder

If you save your documents to the 'Desktop' or 'My Documents' folders, there's a good chance those files aren't being backed up. That means if your hard drive fails or your computer is stolen, your files may be lost for good. Penn State has recently upped the storage capacity per user to unlimited, so you can use the 'Box Sync' tool to backup up important data. Once this is setup, and you get into the habit of saving to the 'Box Sync' folder, you can have some peace of mind.

Box @ PSU is Cloud Access

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It's much more than a backup tool. You can share files with other Penn State users, revert back to previous versions of your files, and access files from multiple devices without having to use VPN first. Please visit http://box.psu.edu/support-2/training/, view the video tutorials and class modules, and use Box @ PSU for all it's worth.

Using Box Sync on Windows

  1. If you've never used Box @ PSU before:
    1. Visit https://psu.app.box.com/login
    2. Click the 'Continue' button.
    3. Supply your Penn State Access ID (xyz1234) and password into the familiar WebAccess screen.
    4. Press 'Agree' on the next screen.
  2. Find out if you have Box Sync installed on your computer.
    1. Click on the Start menu, then type 'Box Sync'. You should see the Start Menu show the 'Box Sync' program. Click on it.
    2. If you don't see Box Sync, it's likely you do not have it installed on your computer. Send an installation request to [email protected] Usually, this can all be done remotely.
  3. Before you login here:
    1. Click on the link that reads 'Use Company credentials'
    2. Supply your Penn State email address (ex: [email protected])
    3. Click the 'Log In' button.
  4. Sign into the familiar WebAccess screen as normal. After a minute or two, the 'Box Sync' folder will appear on your Desktop. It will also appear as a shortcut in various navigation windows like the second picture below.
  5. You can now save and move existing files and folders to the 'Box Sync' folder. Only files in this folder will be backed up to central, so move important files here and make a habit of saving to this folder instead of your 'My Documents' and 'Desktop' folders.
  6. You may notice orange and blue icons appearing next to your documents as you do so.
    1. Orange means the file is in the process of syncing to central.
    2. Blue means the file is synced.
  7. It's a good idea to check against your backup every so often to be sure of your backup integrity. Visit http://box.psu.edu, and review your files and folder structure on the web interface. Attempt to open a few every now and then to be sure your files are how they should be from the server side.
  8. Be sure to review the Data Categorization web page for guidance on what can and cannot be stored on cloud services like Box and Google Drive: http://box.psu.edu/support-2/data-categorization/
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Everything you do in the 'Box Sync' folder is reflected on the server. If you accidentally delete a file, it will rest in your local Recycle Bin, but it will be deleted from central. Do not place music or pictures of a personal nature in this folder. Keep files in this folder related to Penn State business only.

Related articles

This article provides details on how you can customize the Box Sync folder location with Box Sync 4.0.

Box Sync Folder Location

I have installed Box Sync folder on an external drive, and while I was moving home, I forgot to attach the external drive. On top of that since my Internet connection wasn’t installed yet I used my phone to tether data from my plan. To my greatest surprise after a couple of hours, I got an SMS that I have already used 100% of my data allowance in 2GB of data was downloaded in that hour or so.
I was annoyed since I just checked my email and did not know where this traffic was coming from.

Box Sync Folder

I guess by now you got the connection 🙂 Box Sync decided that since my F (external) drive disappeared it will create a new sync location on my C drive and started to download all data again.

Now when I reattached the F drive, I couldn’t make Box sync again to the drive F instead of my C drive. There is no option for this in the interface.

If you are using your main drive to sync your files you can follow this documentation to change the location of your box sync folder:

Another option to make Box Sync sync your files from an external file is to modify the location directly in the Box Sync app config file.

Step 1:

Stop the Box Sync app.

Step 2:

Edit the Box Sync database. On Windows the file is located here:

C:Users<username>AppDataLocalBox Syncsync.db

This is an SQLite database. You can use any SQLite editor; my choice was sqliteexpert.

If you open the database, you will see a table called preferences and the value to be changed sync_directory_path as you can see from the image below. Update with the path where you want your files to be downloaded.

Close the SQLite database by existing from the editing software. This step is important otherwise Box won’t be able to read the DB.

Step 3:

Start Box Sync. At this step, it will use the new location, and it willdownload all your file from the cloud. I had tried to copy the old directory to the new location before I started Box Sync but I still downloaded all the files again.

Once all files are downloaded the new location will be used as it was on your main drive (C).

Set Up Box Sync Folder

Let me know if this worked for you or if you managed to find a way to avoid downloading all the files again.

Change Box Sync Folder Location

(You use all Information at your own risk)

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